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Development Director at Portland Youth Philharmonic

March 31, 2023 9:34 PM | Deleted user


The development director will serve as the fundraising leader for Portland Youth Philharmonic, reporting to the executive director and will be part of the development team, working with the alumni relations manager, executive director, and board of directors to support PYP’s mission. The development director will guide ongoing development activities including annual giving, major gifts, foundations, corporate support, government grants and special events, as well as community relationship building and maintenance. The development director also will work with the board and executive director to create and implement endowment and planned giving programs on an ongoing basis.

There will be a transition period where the alumni relations manager and executive director will help introduce the new staff member to the organization, and certain tasks may be delegated to different team members depending on the individual’s strengths and skill set. The development director will also be involved in the continued refinement of PYP’s Customer Relationship Management and ticketing software, PatronManager.

Essential duties include, but are not limited to, the following:


·        Create annual development plan with the executive director to support the vision of the organization and participate in long-term strategic development planning with the board of directors.

·        Plan, create and execute all annual fundraising activities including:

o   Individual major gifts, in partnership with the alumni relations manager, executive director and musical director

o   Individual direct mail and email campaigns

o   Foundation and government grants

o   Corporate sponsorships and in-kind gifts

o   Special fundraising events, including large signature events and events associated with the centennial

o   Donor cultivation and stewardship events

o   Planned giving

·      Manage donor and prospective donor relationships through a comprehensive program of identification, introduction, cultivation, and benefit fulfillment activities.

·        Assist board members in planning and meeting their individual fundraising goals.

·        Strive to create a “culture of philanthropy” at PYP with the board of directors, executive director, musical director, and staff.

·        Oversee the planning and execution of fundraising events with support from a committee of board members and community volunteers.

·        Develop new fundraising initiatives in support of PYP’s programs

·        Work collaboratively with the Marketing and Communications Director to design fundraising collateral.


·        Supervise, cooperate, and collaborate with the alumni relations manager (part-time).

·        Develop and manage, with the executive director and the business manager, the contributed revenue and development expense budgets and forecasts.

·        Coordinate the timely processing and acknowledgement of all gifts.

·        Update and/or establish development policies, systems, and procedures, with a special emphasis on professionalism and ethical standards for soliciting, tracking and reporting gifts and for exceeding the expectations of individual, corporate, foundation and government donors.

·        Supervise the appropriate use of PatronManager, ensuring donor privacy, data accuracy, and timeliness of reporting.

·        Regularly collaborate with the marketing and communications director and operations director to ensure integrated communications and consistent strategies.

·        Represent PYP in the community at events and conferences as appropriate.

·        Manage contractors or vendors as related to development projects (e.g., caterers, venues, etc.)


·        Self-starting, creative, and entrepreneurial

·        Have the ability to prioritize and achieve desired fundraising goals

·        Have the flexibility to identify and pursue new avenues for growth

·        Understand and appreciate the mission of PYP

·        Balance a strong interest in music and music education with a bottom-line focus on generating the resources to support PYP’s work

·        Be a skilled communicator, able to work with a wide range of people, poised, and have strong customer service skills.

·        Generate enthusiasm among diverse stakeholders with a team-oriented approach

·        Be sensitive to project timelines and multiple deadlines, and while retaining a sense of urgency and drive to complete projects in a timely fashion, should also maintain high levels of accuracy and excellence


·        A minimum of three years proven development experience with a successful track record in individual giving (major and annual), corporate, foundation, and government fundraising

·        A working knowledge of special event production

·        Experience in soliciting and closing donations in all of the fundraising areas

·        Excellent interpersonal skills, organizational ability, superior written and oral communication capabilities, and the ability to lead and motivate fellow team members and volunteers to achieve organizational development goals

·        Strong knowledge of contact management systems, Microsoft Office 365, SharePoint and OneDrive, Microsoft Teams, prospect research methods, and experience presenting to high-level donors

·        Experience with grants management and research

·        Experience managing a small development shop is a plus

·        Bachelor’s degree or other comparable education or experience is desirable.


General: The development director will spend a portion of their time out of the office on external appointments with donors, prospects, board members and community leaders, as well as at PYP activities and other community events/meetings. This may involve remaining in a stationary position during meetings, events, or in the office, moving around facilities, and eating and drinking while on the job.

This position also requires administrative work including creating and maintaining paper and computer files and communicating using email and telephone. The PYP staff works in a hybrid in-person/remote environment, with many employees working remotely for a majority of the week. However, many tasks must be completed in the office. Most of the time in PYP’s office is spent working at a computer workstation and using the printer/copier. The workspace is lit with fluorescent lighting and natural lighting. The director’s office, computer workstation, desk and other equipment are not shared and can be adjusted to make them more ergonomically comfortable.

The development director is an exempt position which will require work outside of the standard business hours, including extended hours, evenings and weekends as required by PYP performances, events and particular project workload. The director must attend all Philharmonic Orchestra concerts, including the annual Concert-at-Christmas on December 26. 

Equipment Used: In addition to a computer workstation and telephone, the development director uses a copy machine and printer to perform duties. Use of other office tools may occasionally be required.

Physical Demands:This position requires extended periods of remaining in a stationary position, such as sitting and standing, at meetings, concerts, or other events. Some concentrated data entry using a computer is required. Phone use is intermittent and usually not for prolonged periods of the workday. Occasionally, this position may have to transport or move supplies weighing up to 30 pounds for receptions or other special events without assistance.


·        Salary range: $70,000-$75,000 a year.

·        Option to enroll in PYP’s health insurance (medical and dental) plan after 30 days of employment. PYP pays 100% of the monthly premiums for the employee.

·        401k: PYP annually contributes to this staff member’s 401k account, currently at 3% of their annual salary. Employee may make additional contributions as payroll deductions.

·        Relocation benefits can be negotiated if needed.

·        Access to professional development opportunities available and encouraged.

·        Flexible, hybrid work schedule.

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