Executive Assistant

May 18, 2021 1:45 PM | Johanna Kim

The Regional Arts Culture Council (RACC) has one mission – to enrich our communities through arts and culture. We believe that the arts have the power to change hearts and minds, and to inspire social change. We also believe that arts and culture are key elements in creating desirable places to live, learn, work and visit.

We are an Equal Opportunity Employer and strive to cultivate equity in all of our programs. Prejudice and privilege have created barriers that RACC must dismantle, systematically and strategically, until everyone in our community has equitable access to arts and culture.

As a RACC team member, your work will help to educate and empower people from all walks of life by providing and promoting access to a diversity of art and cultural experiences. If you’re eager to make a difference, that’s a great start. To best serve our communities, we need commitment – to our mission, our goals and, most importantly, to the people we serve.

If you are ready to be a part of a committed, collaborative team dedicated to our community, we want to talk with you.

The Opportunity: Executive Assistant

Position Summary: 
This position supports the Executive Director (ED) and functions as the cornerstone of the ED’s office. It also provides a wide range of administrative duties while supporting all communications and activities related to RACC’s Board of Directors and board committees. This position will play an essential role supporting the smooth workings of a multifaceted organization.

Essential functions and responsibilities:

  • Provide administrative support of a highly complex and responsible nature to the ED. Manage the executive’s workflow and priorities by knowing their highest priorities, managing their schedules, thinking steps ahead and keeping them focused on the most important projects.
  • Complete a broad range of administrative tasks for the ED—including managing calendars, correspondence, and files, conducting research on people and organizations, arranging meetings, compiling data and materials for meetings, and processing expenses.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans.
  • Prepare and research presentations, emails, announcements and other and correspondence and reflect the ED’s style and professionalism when doing so.
  • Coordinate meetings for the ED with board members, elected officials, and arts leaders.
  • Interface with stakeholders, elected officials, and other community leaders and serve as an advocate for RACC.
  • Communicate directly, and on behalf of the ED, with Board members, patrons, donors, and administrative colleagues.
  • Interface with Development, Advocacy, and Communications to draft (internal and external) speeches, articles, prepare board presentations, and compose acknowledgements and other communication. 
  • Partner with the Development team to prioritize the ED’s cultivation and stewardship of donor relationships.


Board Liaison responsibilities:


  • Serve as primary liaison to the Board of Directors, scheduling board & committee meetings, tracking attendance, producing preparatory materials, devising reports, providing talking points to leadership, drafting minutes, and storing and retrieving information.
    • Examples of tasks: tracking of board recruitment and annual documents, correspondence, scheduling meetings, and keeping board records.
  • Manage the Board and Committee portal for all board groups—including Executive, Finance, Governance, and Diversity, Equity, Inclusion & Access Committee meetings—and collaborate with the Leadership Team to ensure effective Board operations.
    • Example of tasks: managing the meetings calendar, uploading and sending meeting packets and minute records, monitoring Slack channels.
  • Respond quickly and amiably to Board members’ and other leaders’ requests for information.

Organizational responsibilities:

  • Maintain high-levels of confidentiality and discernment.
  • Provide backup support for operational functions such as mail processing, phones, reception, and internal meetings.
  • Plan annual RACC board and team events as needed. 

Required knowledge, skills and abilities:

  • Bachelor’s degree or equivalent work experience.
  • Attention to detail and strong organizational capability.
  • Experience and commitment to equity, diversity, inclusion, and access.
  • Well-versed in managing multiple calendars, identifying scheduling conflicts and anticipating Directors’ needs.
  • Ability to establish and maintain strong relationships with board members, public officials, partner organizations, vendors, and community leaders.
  • Excellent customer service skills, written and verbal communication skills, exhibiting a professional and courteous demeanor.
  • Event planning and project managing experience; ability to prioritize tasks and manage workloads within set timelines.
  • Highly resourceful team-player with the ability to work independently with little direction.
  • A strong interest in arts and culture.
  • Comprehensive skills in Microsoft Office suite and basic comfort level with online communication tools. Experience with Raisers Edge and/or WordPress is preferred.
  • Experience in working with non-profit organizations, businesses, and government agencies.
  • Willingness to support the whole organization as needed.

 

Status:                   Full Time, Non Exempt
Closes:                  Tuesday, June 1, 2021 at midnight

Schedule:              Regular Hours of Operation 8:30am – 5:00pm Monday - Friday

                               Flexibility will be required to accommodate events and business needs

Supervisory:          Executive Director

Compensation:     Minimum $22.50 Hourly Compensation

RACC offers excellent benefits, including paid holidays and Flexible Time Off, full medical and dental benefits, a 401(k) plan, and long-term disability and life insurance.

Job closes at midnight on June 1, 2021. Submit a cover letter and resume here:

https://racc.bamboohr.com/jobs/view.php?id=25 


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